Property Management Marketing: The Definitive Guide For 2024

Real Estate Career Tips, June 18, 2024
property management marketing

Ever wonder how you can actually shine in your property management marketing?

If you thought it was all about digital marketing, then think again, because definitely, traditional marketing still packs a punch.

Here’s a post sprinkled with the newest in all things digital, alongside a bit of that old, traditional charm.

SEO, social media, press releases, trade journals, and even more: I’ve got you covered.

Imagine reshaping your marketing with results that boost your business.

So, get ready for data-driven insights, practical tips, and a bit of humor to keep things interesting.

Let’s dive in and make your property management marketing unstoppable!

What is Property Management Marketing?

Property management marketing is about the proper strategies and tactics that should be used to promote property management services for an occupation.

This consists of a blend of brick-and-mortar business and digital marketing, such as social media campaigns, SEO, and email campaigns, with old methodologies like press releases, trade journal advertising, and industry event participation.

Property management marketing means marketing services to maintain a base of tenants and increase the business.

So now that you know what property management marketing is, how do you go about mastering it?

Develop a Robust Property Management Marketing Plan

Every integrated plan looks a lot like baking a cake.

Without all the right ingredients in the right proportions, it just won’t work.

To make a start with property management marketing, you need to set goals.

These could be likened to a roadmap.

Without them, you would be a GPS with no signal.

For example, do you want to increase tenant retention by 20%?

Attract 50 new high-quality tenants this year?

Know these first.

Then you’ll articulate and understand who the target audience is.

Are they young professionals who can’t live without high-speed internet?

Or perhaps retirees who value quiet and comfort?

Go deeper into the potential tenant demographics, preferences, and behaviors.

In this case, data is very handy.

The data — surveys, feedback, and demographics — puts some color in that background.

For example, did you know that 51% of rental property owners work with property managers?

Now for the fun part: competitor analysis.

Stalk them (not literally).

Look at their sites, social media, and marketing strategies.

What are your competitors doing?

Where do they shine?

Where do they fall short?

Are they offering more free Wi-Fi or gym memberships?

What are your competitors’ strengths and weaknesses?

Make sure you communicate your differentiation in the marketplace.

Let people know what sets you apart from the rest — maybe your 24/7 maintenance and an online portal for tenants.

After all,  94% of property management companies expect their revenues to grow by offering unique selling propositions.

But how do you get all these parts right to cook up a fabulous marketing plan that’s both effective and interesting?

You stir all these parts together into a marketing mix to come up with an accomplished plan.

Don’t forget the dollop of humor and creative thinking.

Who said property management marketing has to be boring?

With an integrated plan in place, you will be able to attract and retain tenants without breaking the bank.

Key Steps

Define property management marketing goals:

  • Increase tenant retention by 20%
  • Attract 50 new high-level residential tenants
  • Increase brand recognition

Find your target audience:

  • Young professionals looking for high-speed internet
  • Retirees who appreciate quiet and comfort

Conduct competitor analysis:

  • Make a list of competitors’ offerings like free Wi-Fi or gym memberships
  • Find their pros and cons, read client reviews
  • Highlight your unique selling points (e.g., 24/7 maintenance, seamless online portal)

Essential Marketing Tools and Software for Property Management

Having the right tools is like a Swiss Army knife for a survivalist.

First and most important are CRM systems like Zoho CRM, Salesforce CRM, HubSpot CRM, Realvolve, and Pipedrive.

Your best friend in all things to do with tenant interactions and lead management shall be CRM — try and imagine juggling hundreds of tenants without one; it’s kind of like herding cats.

Email marketing software is also essential.

81% of small businesses note that email is the primary source for acquiring new customers.

You can’t afford to miss it out!

With email marketing tools like Mailchimp, Constant Contact, GetResponse, or Sendinblue, you can send personalized, targeted, and engaging emails to your tenants.

Listing software is another crucial tool.

With tools like AppFolio, Zillow Rental Manager, Propertyware, Avail, and Buildium, you can automate property listings across multiple platforms.

That will save you time, but more importantly, it means your properties get maximum exposure.

Now, why is a compact marketing stack so important?

Think about it this way: with a cleaner and more organized toolbox, all your tools are quickly accessible and, in turn, more efficiently utilized.

In other words, better organization means less time wasted searching for tools, fewer mistakes, and better productivity.

For example, integrating your CRM with your email marketing software can automate follow-ups with potential tenants, thereby increasing your efficiency.

Selecting the right technology can be as difficult as picking out the perfect avocado.

Look for software that’s intuitive, offers top-notch customer support, and is scalable.

Research their integration features and capabilities.

Check other reviews, ask for a demo, and don’t be shy to ask for references.

After all, the best tool is one that meets your needs and scales along with your business.

Get the right tech stack and whip your operations into shape to get ahead of the competition.

With 94% of property management businesses looking to invest more in tech, staying updated with best practices has never been more important.

Arm yourself with these tools, and watch your property management business thrive.

Key Tools

  • CRM systems — easily follow up on tenant interactions and maintain a consistent lead pipeline.
  • Email marketing software — personalization and targeting help with better engagement by renters with relevant content.
  • Listing software — automate listing properties to maximize property exposure.

Optimize Your Online Presence for Your Property Management Company

Just like a storefront represents the business that goes on within it, the same goes for your company website.

It’s vital that you improve the appeal, functionality, and navigation of your company website, as well as ensure that it is mobile-responsive.

After all, 75% of consumers estimate a company’s credibility based on the design of their website.

You can go even a step ahead of the curve by building interactive, feature-rich property websites.

Think virtual tours, think interactive maps, think chatbots that answer pre-tenant questions in real time.

That’s some great user experience that’s going to keep visitors on your website for much longer and make it more likely they’ll convert.

Oh, and have I mentioned professional photography, videos, and 3D tours?

High-quality photos and videos make your properties look much more attractive and reliable.

Consider these stats: listings with professional photos receive 118% more online views than those without and are 32% faster to sell.

Now, 3D tours are the pièce de résistance.

They give a much more realistic sense of space and make it so much easier for potential tenants to really see what it would be like to live there.

On average, properties with a 3D tour get 49% more qualified leads.

Furthermore, the out-of-town renter who can’t visit personally will appreciate the realistic experience.

And be prepared the correct way: do more than just focus on the look and feel of the site — it’s all about the functionality and user experience.

Your site should load fast, as a one-second delay can mean a 7% reduction in conversions.

Also, practice the best of SEO to enhance visibility on the search engine.

And yes, mobile optimization.

With over 50% of web traffic coming from mobile devices, your site needs to look good and work well on smartphones and tablets.

This affects your engagement and conversion significantly.

These features will make your properties pop and, thereby, improve your brand credibility, pulling more prospective tenants in.

Hence, dedicate that kind of focus to your online presence, and those leads and conversions will come.

Let’s not forget that a well-optimized site is a potent weapon in your marketing arsenal.

Key Steps

Develop company website:

  • Make it appealing and easy in terms of navigation
  • Make it mobile-responsive

Create feature-loaded property websites:

  • Filled with 3D and virtual tours and interactive maps
  • Include chatbots for instant responses

Invest in professional media:

  • Create feature videos and high-quality images
  • Use 3D tours for a more realistic viewing experience

Enhance site functionality:

  • Loading fast is key
  • Optimize for SEO
  • Great user experience on mobile

Implement best SEO practices:

  • Enhance user experience
  • Provide new content and update it
  • Focus on an intuitive design and user-friendly interfaces

Property Management SEO Best Practices

SEO is your secret weapon to being found.

Think of it as a spotlight to make your properties shine on the crowded internet stage.

Without good SEO, your gorgeous listings might as well be hidden in a basement.

First of all, you need a solid SEO plan.

And then you need to execute it.

Start with keyword research on what potential tenants are searching for.

Are they typing “luxury apartments new york” or “affordable student housing”?

Use those keywords naturally throughout your site’s content, meta-descriptions, and blog posts.

And all those keywords better appear within good, natural copy.

You’ll also want to make sure your loading times are fast, that your site is mobile-friendly, and all connections are secure with HTTPS.

Now let’s get into content.

On the planet of SEO, regularly updated high-quality content is king.

Think blog posts covering local events and maintenance tips, or guides on moving: they’ll help with SEO and also set you on a pedestal as an expert in your field.

Local SEO is another important feature.

Claim and optimize your Google My Business Listing.

Get reviews from happy tenants; it really boosts your local search rankings.

Another SEO goldmine is backlinks.

Reach out to local businesses, bloggers, and real estate sites to get your site linked.

In the SEO world, nothing is done until it is overdone.

You can wait for several months before you find out that your results are significant at all, but surely the benefits are worth every cent of your quest.

With good SEO, you’ll get more organic traffic, and that means a lot more potential tenants.

Also, once you’re appearing at the top of the search results, it is easy to maintain the top spot.

Truth is, those companies that continuously strive to be ahead, because of the obvious advantages SEO has, will reap the steady benefit of lead generation over time.

Be visible: invest in SEO now and reap the steady flow of benefits in years to come.

Key Steps

Conduct keyword research:

  • Find valuable search terms using tools like Google Keyword Planner and SEMrush
  • Embed search terms in the website and optimize its content
  • Use related keywords organically in the content
  • Update meta descriptions and titles for the website

Improve technical SEO:

  • Ensure fast loading times
  • Optimize for mobile devices
  • Secure your site with HTTPS

Create high-quality content:

  • Publish regular blog posts
  • Focus on topics relevant to your audience

Enhance local SEO:

  • Claim and optimize Google My Business
  • Encourage and manage online reviews

Build backlinks:

  • Collaborate with local businesses and bloggers
  • Pursue links from reputable real estate websites

Monitor and adjust SEO strategies:

  • Use tools like Google Analytics
  • Continuously refine and update based on performance

Content Marketing and Social Media for Property Management Services

Content marketing and social media are long-term investments, like planting a garden.

At first, you won’t see anything happen.

However, as time goes on, those efforts will show a return.

Begin by creating blog posts that add value for your tenants and future clients.

For example, consider maintenance tips for renters or selecting the ideal apartment.

While these topics draw traffic, they also present you as an expert in your field.

Then take the next step: share this content on social media.

Facebook, Instagram, and LinkedIn are your best friends, with 3.96 billion social media users worldwide.

Use eye-catching images, engaging captions, and relevant hashtags to draw in your audience.

Remember, be consistent.

Continuously keep your audience engaged with regular posts to improve your visibility.

Monitor the performance of your campaigns and adjust based on what works best.

A content-based, well-crafted marketing strategy with social media at the helm will help you increase growth and build a loyal customer base.

You will win more business by providing value, staying consistent, and being open to changing things according to what your audience wants from you.

Key Steps

Create actionable content:

  • Write blog posts on relevant topics
  • Provide useful information to tenants and potential clients

Share content across all platforms:

  • Benefit from platforms like Facebook, Instagram, and LinkedIn
  • Post regularly with engaging images and videos
  • Collaborate with niche influencers and content creators

Segment your campaigns:

  • Create different segments for tenants, potential tenants, and property owners
  • Send tailored content to each group

Engage with your audience:

  • Use catchy subject lines in emails
  • Include call-to-action buttons

Monitor and adjust:

  • Track the performance of your campaigns
  • Adapt based on what works best

Property Management Paid Advertising Strategies

Keyword campaigns on Google Ads are your next powerhouse.

That’s why you want to be sure you are targeting the right keywords like “apartments for rent near me” or “best property management services.”

The right keywords mean your ads get in front of people looking for what you offer.

Take social media advertising by storm.

The days you spent wondering how to reach your audience are gone.

LinkedIn, Twitter, Facebook, Pinterest – these are 4 powerful giants.

LinkedIn is appropriate for property owners and professionals, whereas Twitter can extend your reach to a much broader demographic.

Develop targeted ads that speak directly to their needs and interests.

Use eye-catching visuals and compelling copy to draw them in.

Here’s a sneaky good one for you: display campaigns and remarketing.

With display campaigns, your ad meets people on news sites, blogs, and wherever they like to read.

Remarketing takes that a step further by showing ads to people who have already visited your site.

That means they’ll be thinking about your services from here to there, which is best for convincing them to return and convert.

Besides, remarketing ads can result in up to 70% higher conversion rates.

In a nutshell, paid advertising can give you tremendous visibility and generate more leads if done correctly.

It’s all about making sure the right message reaches your correct potential customers at the right time.

Key Steps

  1. Run ad campaigns based on keywords for which you bid high. That would allow you more leads. Use Google Ads to target people who search for the services.
  2. Launch social media campaigns on Facebook, LinkedIn, and Twitter. Create strong, targeted ads.
  3. Implement display campaigns that involve advertising on creative banners, images, and other graphics on related websites to generate leads.
  4. Use remarketing techniques. Retarget visitors who have already shown interest in order to hike the conversion rate by showing related advertisements.

Don’t Forget About Traditional Marketing Channels for Property Management

Press releases and media outreach are first on the list.

Well-crafted press releases on interesting stories about your latest achievements, new properties, or community involvement can create a whirlwind of buzz around you.

Distribute your press releases to local media, real estate blogs, and industry publications.

This will help give your property management visibility a good bump, and your authority will be further established.

The next major one is placing advertisements in trade journals.

It’s a hidden treasure to help you reach a selective target of property owners, investors, and professionals in the industry.

Speaking factually, these trade journals have proved to enhance your brand’s credibility.

They help you in attracting those clients out there in search of a brand that understands their industry.

The next one is attendance at industry events and conferences.

These are the Oscars of property management; everybody who is anybody in the business will be there.

It’s your time to rub shoulders with bigwigs, make invaluable connections, great partnerships, and even get new clients.

Besides, attending or speaking at conferences is going to cast your brand as a thought leader.

Showing up in other ways — from panel discussions to even conducting workshops and just a mere booth — will expose your brand to hundreds, if not thousands, of potential clients and partners.

Remember: As important as digital marketing is, equally so are these traditional strategies.

Both an online and offline effort can be combined to result in a great marketing mix that gives reach and impact.

Key Steps

Distribute press releases:

  • Highlight achievements, new properties, and community involvement.
  • Target local media, real estate blogs, and industry publications.

Advertise in trade journals:

  • Select publications that cater to property owners and investors.
  • Design professional, attention-grabbing ads.

Attend industry events:

  • Network with industry professionals.
  • Participate in panels, workshops, and exhibitions.

Combine traditional and digital strategies:

  • Use traditional methods to complement your online marketing efforts.
  • Track and analyze the impact of both to refine your approach.

Measure Success of Property Management Marketing

TL;DR: Metrics are your best friends.

They tell you a clear picture of what is working and what is not, helping you make decisions with information in your data.

The first step is organizing the report on real estate marketing.

This report is to track KPIs from the website, including, but not limited to, website traffic, lead generation, conversion rates, and social media engagement.

Think of it as your marketing dashboard—keeping you informed and on course.

Depend on tools such as Google Analytics, insights from social media platforms, and CRM reports to pull data.

Such data, when analyzed at periodic intervals, can present insights into trends that otherwise may go unnoticed.

Test and improve your marketing strategies iteratively.

Be unafraid to try out different methods.

The continuous improvement cycle will go a long way in business growth and success in property management.

Key Steps

1. Set up a real estate marketing report:

  • Track KPIs: website traffic, lead generation, conversion rates, and social media engagement.
  • Use tools like Google Analytics, social media insights, and CRM reports to collect data.
  • Think of it as your marketing dashboard, which will keep you in the know and on track.

2. Analyze data regularly:

  • Look for trends and insights that might otherwise be missed.
  • Make data-driven decisions based on this analysis.

3. Test marketing strategies:

  • Use A/B testing to compare different approaches and see which works best.
  • Did you know companies using A/B testing improve conversion rates by up to 49%? Use these insights to tweak and refine strategies.

4. Iterate and improve:

  • Marketing is not a set-it-and-forget-it task. It requires constant monitoring and adjustment.
  • By regularly reviewing your metrics and iterating your strategies, your marketing efforts will remain effective and efficient.
  • This continuous cycle of improvement will lead to sustained growth and success in your property management business.


To sum up, a strong property management marketing strategy should combine both digital and traditional methods.

Goal-setting with crystal clarity is crucial.

Understand your audience deeply.

Go both online and offline to reach them effectively.

Measure the performance repeatedly and change strategies based on new data-driven insights.

That way, you can redesign your efforts toward continued growth and success.

Be proactive; take new opportunities to keep your marketing fresh and working well.

Your future tenants are waiting to be impressed!

The Estate Skyline Team The Estate Skyline Team is a group of dedicated real estate professionals passionate about helping home sellers and buyers navigate the real estate market. With extensive experience and expertise in property management, marketing, and home renovation, they provide valuable insights and top-notch services to ensure a seamless real estate experience. The team is committed to delivering personalized solutions and staying updated with the latest industry trends, making Estate Skyline a trusted source for all your real estate needs.
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